Mailing list management

In the List Management section of the Site Management screen, you can create and manage mailing lists for the virtual site.
A mailing list allows a discussion by email between a group of people; the email addresses of the people in the group make up the list. The mailing list is given a name, for example AlphaProject. The mailing list can include users on the server as well as external users.
A message addressed to the name of the mailing list is delivered to each person on the list.
When replying to a mailing-list message, you can reply either to the original sender only or to the entire mailing list. This function depends on the email client that you are using.
Figure 41 shows the Mailing Lists table in the List Management section.

Figure 41 Mailing Lists table

Adding a mailing list

To add a mailing list on the server:

1. On the Site Management screen, click List Management. The Mailing List table appears.
2. Click Add Mailing List. The Add Mailing List table appears. See Figure 42.
3. Enter a name for the mailing list.
4. Enter a password for the mailing list. You need the the password for managing the mailing list.
5. The Allow user subscriptions to list option allows the individual users to subscribe to or unsubscribe from the mailing list. The user sends an email to majordomo@<hostname.domainname> with the words “subscribe listname” or “unsubscribe listname” in the body of the message. Replace the word listname with the name of the mailing list. To enable this option, click the checkbox next to Allow user subscriptions to list
6. To accept email addressed to the mailing list from an email address that is not a member of the list, click the check box next to Allow unsubscribed posting to list. This option should only be used in exceptional circumstances because of the possibility of allowing spam to be mailed to all members through the list.
7. Add recipients to the mailing list.
   • To add external recipients to the mailing list, enter the email addresses in the “External Recipients” field.
   • To include existing registered site users on the server in the list, click the username in the scrolling window.
   To select all the registered site users, click Select All.
   To select individual recipients in the scrolling window, hold the down the Control key (Windows) or the Apple key (Macintosh) and click on the user names.
8. Click Confirm New Mailing List.

Figure 42 shows the Add Mailing List table in the List Management section.

Figure 42 Add Mailing List table

Modifying a mailing list

To modify a mailing list:

1. On the Site Management screen, click List Management. The Mailing List table appears.
2. Click the green pencil icon next to the mailing list you want to modify. The Modify Mailing List table appears. See Figure 43.
3. Modify the information as necessary (see the procedure for adding a new mailing list for the options).
4. Click Confirm Modify.

Figure 43 shows the Modify Mailing List table in the List Management section.

Figure 43 Modify Mailing List table

Removing a mailing list

To remove a mailing list:

1. On the Site Management screen, click List Management. The Mailing List table appears.
2. Click the brown trashcan icon next to the mailing list you want to delete. A confirmation dialog box appears.
3. Click OK to delete the mailing list.